Introduction
The Queen’s Nursing Institute Scotland (QNIS) is committed to protecting your privacy in line with the General Data Protection Regulation (GDPR) 2018. This policy explains what information we collect, what we will and won’t do with the information, how we protect your data, and your rights under the new law.
Scope
This notice applies to all personal identifiable data that we are given by you (such as your name, address, telephone number and email) and to all non-identifiable data (such as your IP address) which are collected via our website, online forms and emails.
What information do we collect?
We collect information about you when you access our services online, by phone or in writing. We only collect the information that you give us consensually, and will not use your information for any purpose other than your interaction with us.
If you complete an online form through our website, the form will be stored on our secure web server for a period of three months before deletion.
Any personal data you give us will be transferred to our contacts database, where it will be stored until such time as you ask us to remove it. Our contacts database is E-Tapestry who are a certified member of Privacy Shield – a link to their privacy statement is here.
When you browse our website, we use Google Analytics to collect general traffic data. We use this information to monitor and evaluate the effectiveness of our website and how popular certain news articles are. Google Analytics only collects IP addresses which are not personally identifiable. You can read their privacy statement here
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org
Our website uses the following Cookie:
Cookie: Universal Analytics (Google)
Name: _gat, _ga, _gid
Purpose:
These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the website from and the pages they visited.
Read Google’s overview of privacy and safeguarding data
To opt out of being tracked by Google Analytics across all websites, visit https://tools.google.com/dlpage/gaoptout.
How do we look after your information?
We take privacy seriously, and want you to feel confident that when you give us your information that we will keep it, and you safe.
We make sure that all the technology we use is secure and meets the standards set out within the GDPR guidelines.
Our website is built and maintained by Graphics Coop, who are in this instance, our Data Processors. They hold any data you submit through the website – their privacy policy is here. The platform used for our website is WordPress, whose privacy policy is here.
Any emails you send to us are stored on a secure server exchange which is held at Giacom’s data centre, and all mail traffic is encrypted in transit. Our internal server is maintained by Broadband Cloud Solutions – this is their privacy statement.
If you sign up for our e-Newsletter, elements of your data will be held by MailChimp, their privacy policy is available here.
If you use PayPal to purchase any tickets, elements of your data will be held by them, their privacy policy is available here.
What do we do with your information?
Our purpose is to engage with Community Nurses across Scotland, enabling them to be the best that they can be. We do this by sharing news about policy developments, innovation within the profession, projects that we have funded, educational resources and conferences we run.
This engagement happens primarily through our e-newsletter and annual review. We will only send you these publications if you have given your express consent – this is our legal basis for processing your information. You can decided to stop receiving news from us at any time, either by clicking the unsubscribe link on an e-newsletter, or by emailing comms@qnis.org.uk. We will not share these details with anyone else, or use your subscription consent for any other purpose. Our e-newsletter is sent to you by MailChimp. You can read their privacy policy here.
We may sometimes ask for specific pieces of information. We will use this information to measure how we engage with different aspects of Community Nursing, and in what part of the country.
If you apply to us for a project grant, your application details will be kept securely. If your application is successful, it will be kept for a period of six years. The details of the completed project will be used to assess our impact and to inform future pieces if work, and may be kept indefinitely. If you are unsuccessful, the application will be confidentially destroyed after six months.
Your rights
The GDPR gives you more rights about your data. These are:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure/to be forgotten
- The right to restrict processing
- The right to data portability
- The right to object
You can read about these in more detail on the Information Commissioners Website – www.ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
You can request a copy of the information that we hold about you, correct any information that is inaccurate, unsubscribe from our services or withdraw your consent at any time. This can be done free of charge by contacting the Business Support Manager (The Data Controller) at
The Queen’s Nursing Institute Scotland
31 Castle Terrace
Edinburgh
EH1 2EL